Removing Outlook and its components. Handling and removing duplicate contacts Possible actions with duplicate items

It is convenient for users who receive a lot of emails to use services to control email. With their help, you can sort, read and forward messages. Microsoft Outlook is a popular program that has mail client... But if the user decides to remove this service, he may run into problems.

Remove Outlook 2010 or Outlook Express

Consider removing the program itself. Follow this procedure:

Open the "Start" menu and select the "Control Panel" section.
We call the "Start" menu and select "Control Panel"

Open the Programs menu and under Programs and Features, open Uninstall a program.
Open the "Programs" menu and in the "Programs and Features" section open "Uninstall a program"

In the list of programs, select Microsoft Outlook 2010 (or the version that matches yours) and click on the "Remove" button.
Select Microsoft Outlook and click Remove

Wait for the uninstallation to complete. Follow the instructions provided by the program.

Reboot your computer.

The uninstallation process will complete.

Video: Remove Microsoft Outlook via Registry

Ways to Close Microsoft Outlook Account

Let's consider two cases. First, Microsoft Outlook has not yet been removed from the computer. In this situation, follow these steps:

Run the program and open the "File" section.

Select the "File" section

Open the "Settings" section and select "Account Settings".
Open the "Options" section and select "Account Settings"

Before you will be a list of created accounts. Select the one you want to delete and click the corresponding button.

Select an account and click "Delete"

Confirm the deletion request.

If Microsoft Outlook has already been removed from your computer, do the following to remove your account:

On outlook.com, sign in to your account.

Click on your profile picture and select View Account.

Open "View Account"

Go to the security and privacy section.

Open the "Security and Privacy" section

Open " Extra options security ".

Open "Advanced Security Settings"

At the very bottom of the page, find and click the "Close Account" button.

Click "Close Account"

Follow the instructions to continue closing the recording.

Read the instructions and click "Next"

Indicate the reason for deleting your account and tick all sections.

Specify the reason for deletion and click "Mark for closing"

The account will be closed and you can continue to work at the computer.

You have 60 days to change your mind and restore your account

How to delete individual items in Microsoft Outlook

The user does not always need to get rid of Microsoft Outlook entirely. Sometimes you only need to erase individual elements programs. Let's look at ways to remove each.

Delete Outlook Calendar

There are two types of calendars in Microsoft Outlook: user-created and default ones. You can delete entire calendars that a user has created. Those that exist by default cannot be completely erased, but you can remove any notes and elements from it. To delete a user-created calendar, do the following:

In the menu for creating calendars, find the one you want to delete.

Right-click on the title of this calendar.

In the context menu, select the command to delete.

Confirm the action.

With the default calendar, do the following:

In the calendars menu, click on the "Calendar" item.

Click Change Display and choose to display your calendar as a list.

Highlight each item in this list.

Press the Delete button on your keyboard.

The calendar will not be deleted, but the user will not see it.
Any calendar can be removed from the menu quick access... To do this, call the context menu by clicking the right mouse button and select the delete command.

The main calendar cannot be deleted completely

Removing personal folders

Personal folders in Microsoft Outlook are deleted in the same way as any file. Call the context menu with the right mouse button and click delete. Unfortunately, for various reasons, this sometimes does not work. Here are two tips to follow in such cases:

Select the desired folder and press Shift + Del. This allows you to work around many of the uninstall errors.

If an error about user rights occurs during deletion, then change the IMAP protocol to POP3 in the account settings.

Completing a task in Outlook

Microsoft Outlook service allows you to assign various kinds of tasks and place them in messages and in the calendar. After the completion of the task, it is necessary to mark its completion so that it will be deleted. To do this, you can:

right-click on the task that you want to complete, and in the window that opens, select the action "Mark as completed";

double-click on the task with the left mouse button, and then set 100% in the percentage of completion display.

Any of these methods will complete and delete the selected task.

How to get rid of duplicate emails

When importing or incorrect synchronization, messages may be duplicated. In this case, the user may need to delete them. For this there is a special utility called Outlook Duplicate Items Remover. It is designed for one purpose only and is extremely simple to operate. It is enough to select a folder and click remove duplicate items. You can download the program at the link: http://www.vaita.com/ODIR.asp

Among other things, you can manually remove duplicates. For this:

Select the folder where you want to clean up duplicates.

Click Customize View and list the display.

Sort files by modification date.

Hold down the SHIFT key and select all duplicates.

Right click on the selected files and click "Delete".

Microsoft Outlook has a built-in solution to find (but not remove) duplicates.

Video: removing duplicate emails using a special utility

Delete emails in Microsoft Outlook

If too many messages have accumulated in the service, you can delete them. This will simplify the work and increase the speed of data processing by the program. The process of deleting is the same as when deleting files - while holding down the Shift key, right-click on the data you want to erase and press "Delete".

If you want to completely empty the folder, then do the following:

Right click on the mail folder you want to clear.

In the context menu, select "Delete All".

You will be prompted to delete items in the Deleted Items folder.

The Deleted Items folder stores items that were previously deleted. Data from there can be easily recovered. For complete removal items folder needs to be cleaned.

You can set automatic cleaning of this folder when exiting the program. For this:

In the "File" tab, go to the settings section.

Open the advanced settings menu.

In the "Start and shutdown ..." section, check the box to clear the folder of deleted files when the program is closed.

If this method is inconvenient for you, you can clear the "Deleted Items" folder yourself. For this:

Find it in the folder list.

Right-click on the folder with the deleted files.

A contextual command window will appear, select "Empty Folder".

There is a bug with duplicate deleted messages. This problem appears only when using the mail.ru mail service. The best way fix it - change post service. Technical support in this case, it won't help by redirecting to Microsoft support, which has no data on this error. Also, you can delete emails manually on the web service without using Outlook.

You can restore remote folder, only if it is still in the "Deleted" section. For this:

In the folder list, open "Deleted Items".

Open the "Deleted Items" folder

Find the item or folder you want to restore and right-click to bring up the context menu. Click the Move button.

Click the "Move" button in the context menu

Select a folder to move.

Select the folder to move the previously deleted item

If you have already cleared the "Deleted Items" folder, then you can use "Recover Deleted Items". This will help to get some folders or files back. For this:

Select the "Deleted Items" folder and on the top panel click "Recover Deleted Items".

In the top panel of the "Folder" section, select "Recover Deleted Items

In the window that opens, select the items you want to recover.

With the item selected, click the Restore Selected Items button at the top of the window. Or click Select All to restore all items in this window.

The items will be restored to the "Deleted Items" folder, from where you can move them as described above.

When working with item recovery, you can use various sorting methods. If a desired folder is not found in "Deleted" or using the function of recovering deleted items, the data was lost forever.

How to remove yourself from Outlook correspondence

ask users to exclude you from the mailing list;

if they don't, you can block all connections with this addressee. Just check the current email address as a source of spam.

Delete microsoft program Outlook is simple. There are few difficulties associated with the fact that the account is deleted separately from the program, and the process of erasing items is not always intuitive. But these complications will not have much impact on the ease of uninstalling the program.

If you import contacts from multiple sources or inherited someone else's contact list, there may be duplicate contacts that are stored in Outlook. When importing contacts from external sourcessuch as iCloud or Gmail Outlook checks for duplicates and lets you choose whether to create new entry contact (duplicate) or merge duplicate contacts. Unfortunately, while working with duplicate contacts in your contact folders, there is no automated process to remove them. However, you can export all contacts to a file, then re-import them into Outlook and take advantage of the built-in duplicate validators. If you only have a few duplicate contacts, you can sort your contact list and delete them manually.

Remove duplicate contacts one at a time

Removing a large number of duplicate contacts using export and import

When you have a lot of duplicate contacts, deleting the duplicates one by one can be tedious and time-consuming. A quick way to remove a large number of duplicate contacts is to export them to a file, import them into new folder... To use the Find Duplicate Data feature during the import process in Outlook, follow these steps

Import contacts to Outlook

Copy contacts from duplicates folder back to contacts folder

additional information

Options for resolving duplicate contacts

You have two ways to solve in the dialog box Duplicate contacts detected duplicate contacts:

Add a duplicate as a new contact The new contact will be added to the folder Contacts... For example, if a contact with the same name already exists in the folder Contacts Creating a contact with the name of Elena Kupkova, there are two contacts with the name of Elena Kupkova. You can add one middle initial to differentiate between them.

Advice: Display contacts as electronic business cards suitable views in which you need to view enough information to distinguish between contacts with the same names.

Update data from duplicate contacts to an existing new one Outlook will compare all fields that contain data in duplicate and existing contacts, and copy the data from the duplicate contact to all fields in the existing contact that have conflicting data. For example, if you have a contact named Elena Kupkova with phone number 555-0112 and you receive duplicate contacts with a new phone number, Outlook will copy the new number in the appropriate field to the existing contact and leave all the fields the same.

The color categories that you assign to the new contact and the text in the message box from the new contact will not be copied to the existing contact. If you want to copy the information, you must do it manually. Certificates and links for contacts on the " actions "will be copied from duplicate contacts and added to the existing contact without replacing the original data. However, the links on the" actions "for items other than contacts, such as tasks and appointments, will not be copied.

Every time Outlook updates data in a contact, copies of the original contact are stored in folders " Deleted "If you need to revert to your original contact information, you can use this copy.

Remove duplicate contacts

If you imported contacts in Outlook using the same names or email addresses already entered in the folder Contacts, and the checkbox is checked Allow Duplicate Creation when using the Import and Export Wizard, you may experience unwanted duplicates of some or all of the contacts that you imported.

Removing unwanted duplicate contacts, manual process, and below is an easy way to do it.

In section Contacts select the contacts folder that contains duplicate contacts.

IN Navigation areain section Current view select Telephones... This browsing convenience allows you to view your contacts and duplicate contacts. You can now sort the list by modified date and grouping duplicates.

On the menu View hover over element Current view and select item Setting the current view.

Click the button fields, select from the list Available fieldschanged and press the button Add to.

Click the button Upuntil there is changed at the top of the list Show these fields in the specified order.

Press the button twice OK.

In the contact list, hold cTRL key, select all duplicate contacts.

After selecting all the duplicate contacts, press the DELETE key.

Note: If you don't want duplicate contacts when importing contacts into Outlook, select the option don't import duplicates or in the Import and Export Wizard.

Don't import duplicates Existing data will be retained, and duplicate data in the Personal Folders (PST) file is not copied to the folder Contacts.

Replace Duplicates on Import The existing data in the folder " Contacts »The information in the imported PST file is replaced.

Turn off the duplicate data search function

When you save a contact group in Outlook, the process can be faster if you don't use the duplicate data search feature. To disable this feature, follow the steps below.

On the menu Service select team Options.

Click the button Contact optionsand then uncheck automatically check for duplicate contacts.

Learn where the duplicate messages, contacts, and other Outlook items come from in this article. We will show you how to prevent duplicates. And most importantly, we will describe the ways automatic search and remove duplicate Outlook.

If you are using Microsoft Outlook, then you will definitely come across duplicates. The presence of duplicates leads to confusion and wasted time when reading and sending mail. A large number of duplicates increases the size of your mailbox, takes up extra space on the work computer and on the server. In addition, many duplicates will significantly increase the search time in Outlook, and the search results will consist of a large number unnecessary elements, which are difficult to understand. Read the article and find out where duplicate Outlook emails, contacts, tasks, reminders, and calendar items come from. Remove duplicates and make sure they don't appear again.

Where do duplicates come from in Outlook?

There are many situations where messages are duplicated in Outlook folders. This could be due to incorrect settings, technical glitches or user errors. Duplicate messages can appear both when receiving and sending letters. Duplicate contacts appear when you copy and import contacts, and duplicate tasks, appointments, and meetings appear when multiple users or multiple Outlook windows are working with the same Outlook items.

Here are the most common reasons appearance of duplicates in Outlook:

1. Synchronization errors or interruptions mobile devices from desktop version Outlook. Retrying synchronization can create duplicates.
2. Frequent reception and sending of mail. At the same time, failures in data synchronization with the server may occur, which will lead to the appearance of duplicates.
3. Incorrectly configured Outlook rules. Different rules working with incoming or outgoing mail can copy the same message to different folders.
4. Interruptions in receiving mail from POP3 mailboxes. If the "Leave messages on server" setting is enabled, then already received messages are downloaded again.
5. Import messages and other Outlook items from files or combine multiple PST files into one. Duplicate copies of the same data will create duplicates.
6. Restoring mail from backups. Backups messages are duplicated with existing ones.
7. Run multiple copies of Outlook at the same time on one computer. When working in this mode, tasks, calendars, and sent messages can be duplicated.
8. Working with one mailbox on multiple devices. Messages are duplicated when receiving, sending or synchronizing.
9. Multiple POP3 mailboxes configured for using one PST data file.
10. Using antivirus software with email checking function. Such antiviruses can create copies of messages during editing or after sending a message.

What to do to prevent duplicates from appearing in Outlook

Before removing duplicates, you need to find out the reasons that led to their appearance. After eliminating these causes, you can find and remove all duplicates in your Outlook.

Here's a checklist:

1. Review the settings for Outlook rules that copy incoming or outgoing messages to folders. Make sure that each such rule has the action "stop further processing of rules" enabled. Otherwise, the next rule will copy the message again.
   
   
2. On the Send / Receive tab of the Outlook ribbon, select Send and Receive Groups. Then, click "Define send and receive groups" and specify 15-30 minutes for the "Deliver automatically every ... minutes" setting.
   
   
3. If you are using POP3 mailboxes, check your account settings. On the Advanced tab, the Leave a copy of messages on server setting specifies how many days to keep messages on the server after they are received in Outlook. During normal operation of Outlook, duplicate messages will not appear. But when re installing Outlook to another computer or transferring the mail base, the next receipt of mail from this POP3 mailbox will result in duplicates.
   
   
4. If you import messages from EML, MSG, PST and other files multiple times, make sure that the duplicate check mode is enabled. Another way to avoid duplication is to move message files to another folder after they have been imported into Outlook folders. For example, the utilities "Import messages from EML files"or" Import messages from MSG files "provide a mode to automatically move imported messages.
   
   
5. Start Windows Task Manager and make sure the process outlook.exe launched once. If you find multiple processes with this name, close running Outlook. If after this it is clear that the process outlook.exe is running, restart your computer. If this situation persists, Outlook is likely to hang when closing. This can lead to wrong job Outlook add-ins. Disable add-ins one by one until Outlook shuts down gracefully.
   
   
6. If duplicate messages are created when sending, temporarily disable your antivirus and send multiple messages. If the problem disappears, look for the email scanning settings in the antivirus you are using and disable them. Don't forget to turn your antivirus back on.
7. If duplicates still appear, delete the mail accounts that are causing the duplicates and add them again. If that doesn't work, close Outlook, delete the profile using the panel windows management and create a new one.
   
   

How to Find and Remove Duplicate Outlook

There are several ways to find duplicates in Outlook. The easiest is to switch the view of the selected Outlook folder to table mode, delete those items that you consider to be duplicates. This method is suitable if the folder contains a small number of messages. If there are many duplicates, then sooner or later you will make a mistake and delete important data. And if the duplicates are in different folders, it is almost impossible to remove them manually. Therefore, if there are many duplicates, use special utilities to automatically remove duplicates of various Outlook items.

Here are some automated ways to find and remove duplicates:

1. You can immediately remove duplicate mails by running the Remove Duplicate Messages utility. In addition, for each type of duplicates there is a separate utility that does it as correctly as possible. For example, Remove Duplicate Contacts, Remove Duplicate Calendar Events, and other utilities to remove duplicate Outlook items. Found duplicates can be deleted permanently or moved to the selected Outlook folder. When you move to a folder (for example, "Deleted Items"), the exact original structure of subfolders is created. This allows you to view deleted duplicates and put them back in their folders if needed. The Combine Folders utility can do this automatically.
2. Instead of removing duplicates, you can mark them with a category or checkbox. As well as for deletion, each type of duplicates has its own utility: Find Duplicate Messages, Find Duplicate Contacts and other utilities for finding duplicate Outlook. This ensures that only required types Outlook items. You can use the Categorize Outlook Items utility to automatically uncheck boxes or categories from items in different Outlook folders.
3. If you just want to see how many and where duplicate Outlook are located, run the Duplicate Outlook Items Report. In addition to the main function, this report will help you find out why some almost the same messages are not duplicates. These may be minor differences in the addresses of the sender and recipients, an antivirus check stamp at the end of the message text, different names in the names and contents of attachments, and other subtle differences. After reviewing the situation with duplicates in your Outlook folders, run one of the utilities to find or remove duplicates.

Note that not only messages, contacts, appointments, meetings, and other Outlook items may be duplicated in your inboxes. Often during intensive correspondence and forwarding of messages, duplicate attachments appear that are unnecessary and take up a lot of space. Be sure to check out the article on How to Find and Remove Duplicate Outlook Attachments.

Please note that on our site there are many free utilities and add-ins for Outlook, already 165. All of them were created at the request of our users. With these utilities, you can speed up Outlook, improve your efficiency, and solve many of the issues that arise.

Over time, Outlook can accumulate a large number of unnecessary items that load the interface and computer memory. You can delete them individually, or erase them all at once by getting rid of your account or the program itself.

Removing a program

You can delete the program using standard windows tools... Please note that in order to completely remove Outlook, you will need to separately disable the account, otherwise all data will be restored during reinstallation. Disabling an account is described in the next paragraph of this article.

1. Launch the Computer Control Panel from the Start Menu.

   Opening the control panel

2. Proceed to the "Remove Programs" section.

   Go to the item "Remove programs"

3. Find Outlook in the list and click on the "Delete" button. Wait while the uninstall wizard erases information about the program from your computer.

   Click the "Delete" button

Disconnecting an account

Disabling an account can be useful in two cases: when you need to create a new account in Outlook, resetting all information about the old one, or to completely remove the program from your computer. Also, disabling an account will reset some of the program's settings, which can fix errors that occur in it.

1. Close Outlook before proceeding with uninstallation.

   Close Outlook

2. From the computer control panel, find via search string the item for Outlook mail and open it.

   Open the Outlook section in Control Panel

3. In the expanded window, click on the "Show" button located in the "Configuration" block.

   Press the button "Show"

4. In another window that appears, select the account you want to delete and use the "Delete" button. Done, save all your changes and proceed to setting up a new account or uninstalling the program.

   Select an account and click the "Delete" button

Disconnecting an account

You can disable one of the mailboxes linked to Outlook in the program itself. The steps will be described for the program released in 2010 and its newer versions.

1. Expand the File menu. It contains all the functions for setting up accounts and accounts.

   Open the menu "File" - "Information"

2. Without going anywhere from the "Information" block, click on the "Account Settings" button.

   Press the button "Account Settings"

3. In the tab “ Email»Select the account you want to disconnect and use the“ Delete ”button. Done, mailbox is disconnected from Outlook.

   Select the mailbox and click the "Delete" button

Removing items

Deleting items in Outlook such as calendar, folder, task, etc. is done using context menucalled by the right mouse button. Having opened such a menu, select the "Delete" item in it and confirm the action.

Click on the "Delete" button

You can also delete items using the Delete key on your keyboard, after selecting them. To quickly select all elements, use the Ctrl + A shortcut, which will mark all elements within the active section.

Deleting letters and their duplicates

Any letter can be deleted using the context menu by selecting the "Delete" item in it. To erase all letters within the active section at once, select them using the Ctrl + A key combination, and then press the Delete key on your keyboard. Deleted messages are moved to the "Deleted Items" folder.

Select the letter and click the "Delete" button

Remove duplicate emails, that is, duplicate messages, standard means Outlook is impossible, since there is no such function in the program. You will have to use the third-party Outlook Duplicate Items Remove application. Download it from the developer's official website and install it, after closing Outlook. After the installation is finished, start Outlook, a new ODIR button will appear in it, click it. A window will expand, in which you must mark the folders containing duplicate letters, and click the Remove duplicate items button. Done, all duplicates from the selected folder are erased.

Remove duplicates using Outlook Duplicate Items Remover

Video: clean up Outlook

Over time, the folder may overflow with letters, the most quick way to delete its contents - click on it with the right mouse button and select the item "Clear folder". This method works for all folders. If you clear the "Deleted Items" folder, the messages and other items in it will be erased completely, but for some time you will still be able to restore them using the "Recover deleted items from servers" function.

Press the button "Clear folder"

Duplicate deleted emails

The error in which deleted messages are duplicated in the "Deleted Items" folder occurs due to a bug, the appearance of which is associated with the use of mail from mail with iMAP protocol... To get rid of it, check if the IMAP settings are correct by comparing them with the data provided on the official website of the mail company. If the information matches, and the letters are still duplicated, then delete the mail and add it again using the POP protocol.

Recovering a deleted folder

Recovering elements deleted from the program

To exit public correspondence created for simultaneous communication between several people, just go to the desired group and, expanding the "Members" section, click the "Unsubscribe" button. After that, you will be excluded from the group and will no longer receive emails sent to users in it.

Press the button "Unsubscribe"

Cleansing Outlook makes it easier to work with the program. Deleted items can be restored from the "Deleted Items" folder or from the server. To reset the parameters, log out of the account and mailbox is used. When you uninstall the program itself, some references to it remain in the computer's memory, so when you reinstall Outlook they can be partially restored.

Duplicates Remover for Outlook Is a powerful and convenient add-in for finding and processing duplicate items in Microsoft Outlook folders. The program works with contacts, notes, tasks, magazine and calendar entries in Microsoft Outlook folders.

Duplicate Remover for Outlook can be used to find duplicates in one or different folders. Found duplicates can be flagged, deleted, copied or moved to any folder of your choice.

The priority system implemented in the program can be used when searching for duplicates in several folders. Using this system, you can, for example, determine that one of two identical items is stored in the Important Contacts folder, and the other in the Temporary folder, the latter must be identified as a duplicate and deleted (marked, moved).

Duplicates Remover for Outlook is fully compatible with:

• Microsoft Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002 / XP;
• Microsoft Office 365 with classic Outlook
• Microsoft Windows 10, 8, 7, Vista, 2003, XP.

Possible actions with duplicate elements

• Mark with a flag - found duplicates will be marked with a flag;
• Remove the flag - the flag will be unchecked;
• Move to folder ... - duplicates will be moved to the specified folder;
• Copy to folder ... - found duplicates will be copied to a separate folder;
• Copy to folder and mark with a flag ... - duplicates will be copied to a separate folder and marked with a flag in their original location;
• Delete (move to the Deleted Items folder) - duplicates will be moved to the Deleted Items folder.
• Delete permanently - duplicates will be deleted permanently (bypassing the "Deleted Items" folder).

Duplicates Remover for Outlook is fully compatible with Microsoft Exchange Server and can be used to process items in shared folders on server. In addition, if you have access rights to other users' folders, you can process messages in them in the same way as in your own.

Demo download

You can download a demo version of Duplicates Remover for Outlook (6853 KB) to test it before purchasing:

Registering the program

If you want to use Duplicates Remover for Outlook after the end of the 30-day demo period, you need to register the program. You can register Duplicates Remover for Outlook over the Internet by choosing a payment method convenient for you.