Electronic notary system. Unified information system of notaries of the Russian Federation (UIS): purpose of creation, main tasks and procedure for maintaining registers Information notary

IT technologies present in almost all areas public relations, require the same active development in the legal field. The rapidly accelerating civil turnover must remain stable, reliable and safe, while providing high-quality new service and speed of response.

In these conditions, the Russian notary has become one of the most advanced legal institutions. Realizing the importance of development digital technologies in the life of modern society, the Russian notary, on its own initiative, at its own expense, without attracting budget funding, has created a full-scale electronic infrastructure that has increased the safety and security of legally significant information, the speed and quality of obtaining notary services. The basis for this infrastructure was the United Information system notary, which celebrated its four-year anniversary on July 1, 2018.

The unified information system of notaries, on the one hand, acts as a reliable repository for each notarized document, and on the other hand, it serves as a unique high-tech tool that changes the nature of all notarial activities.

From January 1, 2018, the final transition to electronic document management was carried out. Now in the EIS registers 100% of all notarial actions are registered in in electronic format... This allows you to ensure operational check legally significant information, prevent fraudulent actions with notarial documents and, as a result, stabilize civil circulation.

To record and store information about notarial actions that the country's notaries perform about 60 million annually, the Unified Notary Information System serves as a reliable base. According to the FNP, in June 2018 alone, more than 130 thousand notarial actions were registered daily in the EIS.

Thanks to the development of electronic notaries, now, when contacting a notary, applicants receive services in a comfortable “one window” mode. So, when certifying real estate transactions, the notary himself receives the necessary information from the necessary registers, and then sends the certified agreement for registration of ownership. Thus, notary offices have rightfully earned the status of convenient front offices for registration and tax authorities.

Today the Russian notary has become a full-fledged partner of electronic government. Within the framework of the interdepartmental electronic interaction the notary cooperates with Rosreestr, the Federal Tax Service, the Ministry of Internal Affairs, the Central Catalog of Credit Histories, banks and other authorities. In the near future, notaries will have to switch to electronic data exchange with the registry office as soon as their unified register is created, and Federal Service bailiffs.

Each Russian notary has an enhanced qualified electronic signature. This made it possible, with the help of a notary, to create electronic legally significant documents, as well as to translate a document from paper to digital while preserving its legal force. This mechanism has fundamentally changed the concept of mobility and the transfer rate of a document. This is very convenient when, for example, it is necessary to urgently transfer from one city to another consent for the child to travel abroad, a power of attorney, a spouse's consent to a transaction and other types of documents.

The unified information system has also become a reliable platform for the development of free public services of notaries. Online services of notaries help to effectively regulate the turnover of pledged property, assess the risks of pledged property, verify the authenticity of a power of attorney, and find information about inheritance cases. Such services block the possibility of fraudulent activities and help to ensure the maximum reliability of the primary document on the basis of which the right arises.

Online notary services have been popular with Russians for several years already, warning them against questionable documents, other people's debts, litigation and other legal troubles. This is evidenced by the statistics provided by the Federal Chamber of Notaries.

One of the most popular is the register of notifications on the pledge of movable property, which guarantees the observance of the rights of all participants in the pledge relationship, is accessible and free way protection from other people's debts. To date, this registry contains about 6 million entries. The information in the register is guaranteed to be reliable, up-to-date, and most importantly, it is of fundamental importance and legal force - this is important in case of litigation.

The power of attorney verification registry, which was launched on January 1, 2017, is also in great demand. Over a year and a half of work, over 33 million powers of attorney have been registered in the electronic database of notaries, and the number of requests for verification of the power of attorney has exceeded 20 million. At the same time, state and municipal authorities have expanded access to the service, which also makes it possible to verify the content of the document on hand with the text of the original power of attorney, information about which is stored in the Unified Information System of the Notary. Since April of this year, the power of attorney verification service can also be used to verify powers of attorney certified by an official of the consular office of the Russian Foreign Ministry, the head of the local administration or a representative of local government bodies.

Since April this year, another one has also earned free online service notary - register of inheritance cases. This register already contains information about about 25 million inheritance cases, and in three months the search for inheritance cases was addressed more than 150 thousand times. The use of this service makes life easier not only for citizens, who can now easily and quickly find a notary conducting the case of a particular testator. This service will also be in demand by employees of the judiciary, credit organizations, using information about the testators in their daily work.

The Russian notary will not stop there. Among the current initiatives that are being discussed at the legislative level is the further expansion of the list of notarial actions that can be performed in electronic form. Thus, filing an application in electronic form is planned to be applied in relation to a writ of execution, a notary's deposit, providing evidence when examining websites and a number of other notarial actions. Another interesting initiative is the connection of notaries to biometric system remote identification of citizens, which will soon be used in banking. A conceptually important issue is the possibility of introducing remote certification of transactions involving several notaries into Russian practice. This practice is successfully implemented by European notaries when performing notarial acts.

Unified notarial information system is a software and hardware complex designed to provide effective work notaries and their interaction with the republican and territorial chambers of notaries, with the Ministry of Justice of the Republic of Kazakhstan, providing the population with high-quality legal notarial services, the formation of timely and reliable reporting on notarial actions, etc. state registration object of intellectual property 1926 of December 30, 2010).

Functional capabilities of ENIS

• Maintaining a register of registration of notarial acts;
• Identification and verification of data on physical and legal entities, civil status of individuals, movable and immovable property, land plots;
• Reporting;
• Ensuring information exchange between notaries, the Republican Notary Chamber and territorial notary chambers, as well as the Ministry of Justice of the Republic of Kazakhstan;
• Accounting for decisions on refusal to perform notarial acts;
• Maintaining a directory of notaries on personal profiles;
• Verification of the authenticity of notarial documents;
• Maintaining a customer database;
• Legislation base;
• Search for a notary by specified criteria;
• Checking electronic certificates;
• Keeping a book of wills with search across the Republic;
• Keeping a register of inheritance cases with the search for inheritance cases in the Republic;
• Keeping a register of prohibitions and arrests on movable and immovable property with a search in the Republic;
• Publication of information on the search for heirs;
• …. and much more.

Historical facts

• On May 6, 2009, a 5-party Memorandum of Cooperation and Cooperation was signed within the framework of the project for the creation and implementation of the "Unified Notary Information System"
• On August 4, 2009, the Terms of Reference for the ENIS was approved
• On December 1, 2009, the ENIS was put into trial operation in the pilot region of the city of Astana.
• On July 15, 2010, the Law of the Republic of Kazakhstan No. 437-IV "On Amendments and Additions to Certain Legislative Acts of the Republic of Kazakhstan on the Development of" Electronic Government "was signed, including the Law" On Notaries "
• Since October 1, 2010, ENIS has been put into operation throughout the territory of the Republic of Kazakhstan

Media publications

• Ruslan Ensebayev, Deputy Chairman of NIT JSC: There is no complex functionality in the E-Notariate system
• The introduction of "electronic notaries" will prevent the participation of notaries in illegal transactions - Vice Minister of Justice of the Republic of Kazakhstan
• Electronic government: trial operation of the system will begin this year

Notes (edit)

ENIS - The most popular site December 2010 whois.1in.kz

ENIS - The most popular site January 2011 and February 2011 in Kaznet in the category "Services", according to the whois.1in.kz rating

Implementation

Project management

Wikimedia Foundation. 2010.

See what "ENIS" is in other dictionaries:

Yenisei- Yenis eisky (from Yenis she and Yenis eisk) ...

Yenisei- yenis eets, shetsa, creator. n. to her ... Russian spelling dictionary

Yenisei- yenis sheitsy, ev, ed. h. eets, eats, creator. n. to her ... Russian spelling dictionary

At the widest point of the Neva, opposite the eastern end of Vasilievsky Island, near the place where the Neva divides into 2 branches (Bolshaya and Malaya Neva). The length is 750 m, the width is about 400 m. It is separated from the Petrogradsky Island by the Kronverksky Strait ... ... Saint Petersburg (encyclopedia)

Irkutsk military district- IRKUTSKIY MILITARY DISTRICT, b. formed in 1884, then abolished in 1899, joining the Omsk military. Okrug in the composition of Novago Siberia. military districts. In 1906 I. century O. b again. restored by removing it from Siberian. Nowadays ... ... Military encyclopedia

Neck, other Russian, Art. glory. youѩ τράχηλος, αὑχήν (Sup.), polab. våijo. A dark word. Comparison of Loeventhal (ZfslPh 8.19) with ave. uyamnas deficiens and the assumption of the Slavic word origin. meaning the cervical opening is unconvincing. From the neck ... ... Etymological Dictionary of the Russian Language by Max Vasmer

- (before the tonsure Benjamin) Bishop of Penza and Saransk, b. in 1818, in the village. Dobritsy, Kostroma province, where his father was a deacon, mind. March 31, 1889 After completing the course at the Kostroma seminary, he entered the St. Petersburg spiritual ... ...

Deputy. cross. Enis. prov. in K. N. Ul. (1767). (Polovtsov) ... Big biographical encyclopedia

Poet, b. June 27, 1876 in Minus. at. Enis. lips. to the bourgeois. family. (Vengerov) ... Big biographical encyclopedia

Doctor, R. 1857, moved. time. Enis. lips. (Vengerov) ... Big biographical encyclopedia

Books

• Siberian I literary remembered I, N. M. Yadrintsev. The act of our m? Stnago is self-conscious i I coincided with the great act of the awakened i i of Russian life. We remember this time. The rumble of the last day's cannon shot on the Crimean peninsula did not stop, it still smelled ...

The increase in the "electronic component" of civil circulation causes the need for the use of electronic technologies in international notarial law. The Permanent Council of the SIT is committed to emphasizing the fact that the international circulation of notarial acts will be facilitated by the standardization of certain notarial forms, the use for their transfer, as well as the production of the latter. technical means(electronic signature, non-removable ink, holograms), which in due time will help reduce the risk of substitution or counterfeiting. Since 2003, within the specific framework of the Commission on New SIT Technologies and Informatics, work has continued to develop mechanisms for the legal nature of certification of electronic notarial signatures of states.

Remark 1

This database must contain the following information:

• data on all notaries of the state (region): competence, coordinates, time of appointment to the position, period when all powers end, any other information that can be considered useful;
• requirements related to notarial acts and their legalization in the country, and the conventions ratified by it;
• means of a technical nature that are used by notaries in order to exclude falsification of notarial documents (paper with watermarks, samples of seals, various information related to the transfer of notarial acts of the organization abroad).

Electronic dispute resolution system

On this moment a system of electronic dispute resolution has been developed and is already functioning in the world. The EU's Stockholm Agenda 2010–2014 recommends the use of “e-justice”. In Western countries, the following are widely practiced:

• submission of documents, as well as statements of claim in electronic form. In accordance with the Federal Law of 2010, July 27, No. 228-FZ, the documents that are attached to the application for the enforcement and recognition of the decision of a foreign court and a foreign arbitral award may be submitted to an arbitration court Russian Federation in electronic form (article 242, part 7 of the APC of the Russian Federation);
• notifications through mobile communication, namely, SMS-messages by phone about court sessions;
• the use of video telephones with Internet protocols for holding preliminary court hearings, as well as considering applications that are absent or applications that do not contain controversial issues.

Videoconference with witnesses is used to give testimony in a situation where the witnesses themselves cannot be at the trial.

Internet legal proceedings are based on the fact that the use of electronic documents is the main problem of electronic documents, this problem the legal force of such a document.

An electronic signature in an electronic act is used to perform the printing function, as well as the signature.

Electronic notarization

Electronic notarization, which performs a certain function of a certifying electronic document with an electronic seal, gives the right to ensure the accuracy of documents and legal force by using the simultaneous affixing of a special "time stamp" on an electronic document together with the electronic signature of a notary, as well as performing the necessary notarial actions in electronic form. The time stamp acts as proof that the document existed at some point and makes it possible to make the necessary changes to the document.

Remark 3

Suspension of the "timestamp" is required only so that later it would be impossible to change the content of the electronic notarial document.

The electronic dispute resolution system assumes the widespread use of electronic digital signatures. This signature makes it possible to protect the document, confirm its legal force, as well as its authenticity and speed up the process of passage. As for the functions of certification of an electronic signature, they could be undertaken by a notary himself:

1. After all, notary is an organized, fairly compact and transparent system.
2. The notary is tied to the administrative-territorial state division.
3. The notary is engaged in performing the necessary public law functions and undertakes to be impartial.
4. The public status of the notary's archive, which can be carried out electronically. An archive of a notarial nature is of a certain public nature, after death or resignation, it is transferred to another notary, or to the state archive.
5. The main goal of the notary is to ensure the legal security of civil circulation using various technical and legal means, including modern technologies.

In Internet legal proceedings, the notary is mainly useful in evidentiary activity, since it acts and appears as an institution that is engaged in the provision and creation of evidence of a qualified nature. Evidence that exists in electronic form modifies the elements of a separate evidentiary process. During the implementation of information technology, the notary can use:

• ensuring the pre-trial orientation of evidence; video recording of the testimony of a witness with the simultaneous certification of its authenticity by the notary himself;
• interrogation of a witness who is abroad;
• verification of the authenticity of notarial documents and powers of attorney that come from a notary through a certain electronic system a notary with a unified character;
• certification of copies of electronic documents that are necessary for legal proceedings;
• transfer of documents in electronic form through a notary;
• keeping minutes of meetings of joint-stock companies using video recording, which was certified by a notary;
• creation of a dossier with documents in electronic form;
• in electronic form, a register of notarial actions can be kept with duplication of the results of storage in notarial chambers. Consideration of disputes in the courts themselves will be much faster and easier, since the evidence will be submitted in electronic form.

Organizational information storage system (OMIS) - "corporate memory" has had a great influence on the development of the Internet notary model. In Europe, it is quite possible to imagine the creation of a "mega-data bank" in the field of Latin notaries.

The main functions of the notary

The main functions of an electronic notary should be witnessing, as well as the commission of acts of a legal nature that are committed in electronic form. To perform notarial actions in electronic form, the necessary software package notarization, which must be established by each person who is authorized to carry out certain notarial actions in electronic form. In order to carry out notarial actions in electronic form, it is necessary to have a digital signature, as well as the ability to put a time stamp on the performance of a notarial action.

Remark 5

Suspension of the time stamp is required so that later it is impossible to change the content of the electronic notarial document.

Legislation on electronic notaries has already appeared in the countries of the Anglo-Saxon legal system. To a certain extent, this is due to the fact that there is a simpler set of functions of the notary himself in comparison with the functions of the Latin notary. Electronic Notary Laws apply in all states of the United States. From the countries of the Latin system, Hungary is very actively involved in the development of legislation in the field of electronic notaries - since 2006, the right of a notary to certify electronic documents for authenticity using an electronic signature has been legislatively enshrined. An act that has been certified in this way has the same legal force as a document certified with an ordinary seal. In France, in 2008, the first notarized document was signed in electronic form. The first electronic acts in France that were notarized were those where the Minister of Justice of this country, as well as the notary, put their signatures.

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The notary system of Russia does not stand still: it changes in accordance with the requirements of the times and new technologies. Today, every notary in Russia has an electronic signature and access to a single electronic notary system country. This is a huge database, which contains a lot of information of a different nature: wills, marriage contracts, data on car pledges, etc.

But in this case, we want to tell you how electronic notary helps you protect copyrights on the Internet.

Let's say you wrote a brilliant text, posted it on your blog page to show your friends, and the next day you found it on fifty other pages on the Internet, signed by some Vanya Udaltsov. To prevent the theft of copyright content, and such can be not only texts and poems, but also photos, author's teaching methods, programs for the same Internet, videos, logos, drawings and the like, you need to put your “stigma” on the content in advance. The method is old, "old-fashioned". But on the Internet, the “stigma” must be electronic, and even somewhere registered and dated in time. This kind of "time stamp" is necessary so that you can immediately see that you posted your work of authorship on the network before plagiarists managed to "lick" it.

Electronic notary allows not only to register objects of copyright, but also to protect them using digital methods recognized by government agencies. And I must say that the electronic notary system in Russia is fully consistent with the analogous systems of most of the CIS countries, European countries and the United States, and is recognized there.

Today, only electronic notaries give authors the chance to quickly register their electronic works. At the same time, proofs of authorship notarized online are accepted by state bodies and serve in courts of various jurisdictions as indisputable proof of authorship.

Electronic notary in Russia gives the client the opportunity to also receive a certificate or certificate for the copyright object. That is: you have created something and have a document confirming your authorship. Thus, if you see that your copyright on the Internet is violated, then you can safely go to court and present your certificate as proof of authorship. And then - demand compensation from the one who encroached on your property.

Certificates and certificates are issued both in hard copy and electronic form. Such an electronic document received by e-mail, you can print. Or you can place it on your website or blog so that potential plagiarists can see: your copyright is registered and protected. Therefore, there is no need to even try to copy this work.

The copyright object, which is taken under the protection of the electronic notary, is then deposited in the systems for ensuring the electronic notary. That is, information about him and your authorship in relation to him will be stored in global network as much time as you see fit to pay. Or - later, when the storage period of the copyright material has ended, it will be necessary to extend the deposit in storage systems for such information.

Also involved in verifying the authenticity of certificates and "time stamps". Therefore, authors of works can be sure that their rights are reliably protected, and no one will be able to forge the certificate.

Naturally, only professionals who have access to a single database and have the right to engage in this type of service can electronic signature.. Our specialists are always at your service!